Before your experiment: To-do list
You will find below a TO-DO LIST in order to program your experiment and prepare your stay in the EMFL facilities
After acceptance of your proposal, you will be contacted by the facility but else you are encouraged to contact the facility to make definite appointments for the realization of the proposal and discuss the details of your experiment.
Proposals should be carried out within twelve months of the last deadline. After this period: a RESUBMISSION (if no work has been done) or CONTINUATION PROPOSAL (if work is not completed) is needed.
Every user will be helped by a local contact in charge of facilitating his work at the facility. The local contact is a scientist or an engineer of the laboratory. If you cannot identify your local contact BY CHOOSING AN EXPERIMENT, the laboratory management will appoint a scientist you will be able to contact in order to define the conditions for the organization of your experimental work.
At least 2 weeks before the start of your experiment, you must fill out and submit our online Adminform on the User Portal.
The Admin Form provides the EMFL with the information necessary to prepare the visit of the experimental team.
Please note that the main proposer and all participants on the proposal are listed by default on the Adminform. You must declare only the users present during the experimental session at the facility, and suppress those who will not come. You may also add users to the Adminform.
You will also have to fill out the travel and accommodation information for each participant. Check: arrival/departures dates, accommodation and travel requests.
By submitting the Adminform, it will be sent to the facility’s User support.
All EMFL users are required to perform the EMFL safety training course on line before their arrival on site. The safety training session is available on the User Portal. The Safety Training Course is valid for 1 year.
If you hold a passport from a non-European country, you will probably need a visa.
The Invitation Letter from the EMFL indicating your scheduled magnet time may not be sufficient to obtain a visa.
It is up to each user to check with the nearest consulate or embassy whether a visa is necessary to travel to Europe and, if so, get information on additional documents to provide.
Please inform the user office of the facility as soon as possible if specific documents are needed from us to facilitate your formalities.
We want to stress that there is no support from the EU available anymore.
Therefore, besides from UK and Polish users, who are paying members of the EMFL, only occasional travel and subsistence support may be provided for users. If such a support is necessary, users are requested to contact the facility.
Discuss as soon as possible with your local contact any specific needs to access our support laboratories.
On Site
After your Experiment: To-do list
GIVE US YOUR FEEDBACK
The EMFL User Committee would like to receive feedback about your experience in our facility. Your feedback will be handled anonimously by the User Committee.
SUBMIT YOUR PROGRESS REPORT
You have been allocated EMFL magnet time for an experiment at one of the facilities. The cost of your experiment (electricity, cryogenic fluids, labour) is covered by the budget of the facility.
Your progress report is essential and is requested by the Selection Committee.
The reports are also used to justify the use of the facilities.
You are required to submit a report within a period of 2 months following the end of your experiment and no later than the next call for proposal submission, via the User Portal.
PUBLISH YOUR RESULTS AND LET US KNOW
The governing body of EMFL and review committees are paying increasing attention to the quality of publications resulting from work carried out at the EMFL.
Scientists awarded EMFL magnet time are expected :
- to publish their results
- to acknowledge EMFL in all publications linked to a EMFL proposal :
Standard acknowledgement phrase EMFL
All publications directly linked to your proposal must explicitly acknowledge the EMFL with the following sentence: “We acknowledge the support of the HFML-RU/FOM (or HLD-HZDR or LNCMI-CNRS), member of the European Magnetic Field Laboratory (EMFL)”
For work supported by EPSRC (e.g. when a co-author has a UK affiliation)
This work was supported by HLD-HZDR (and/or LNCMI-CNRS and/or HFML-RU/NWO-I), members of the European Magnetic Field Laboratory (EMFL) and by EPSRC (UK) via its membership to the EMFL (grant no. EP/N01085X/1)
For work supported by the Polish grant (e.g. when a co-author has a Polish affiliation)
This work was supported by HLD-HZDR (and/or LNCMI-CNRS and/or HFML-RU/NWO-I), members of the European Magnetic Field Laboratory (EMFL) and by the Ministry of Education and Science, Poland (grant no. DIR/WK/2018/07) via its membership to the EMFL.
- to register the DOI corresponding to your publications on the User Portal.
Data Policy
OBJECTIVE
The proper management of research data is imperative to ensure that scientific findings are findable, accessible, interoperable and reusable (FAIR). The national and international research organizations support the long-term safeguarding of and the open access to research data from publicly funded research, as laid down in the “Berlin Declaration on Open Access” of 2003 and the “Guidelines on Data Management in Horizon 2020”.
RAW DATA AND ASSOCIATED METADATA
- Raw data will be curated in well-defined formats, for which the means of reading the data will be made available by the EMFL facilities.
- Raw data and associated metadata will be stored by the EMFL facilities for at least ten years.
- Access to raw data and the associated metadata is restricted to the user for a period of five years after the end of the experiment. Thereafter, it will become openly accessible with the EMFL facilities acting as custodian. Any user who wishes to maintain the restricted access to his data for a longer period will be required to make a special case to the EMFL-facility management. Data can always be made openly accessible earlier on simple request of any member of the experimental team, if no other member objects.
RESULTS
- EMFL will provide means for the user to upload results and associated metadata to the facility and enable him/her to associate these results with raw data.
- The user is requested to ensure that associated metadata are as complete as possible, as this will enhance the possibilities for him to search for, retrieve and interpret his data in the future.
- Publications related to experiments carried out at the EMFL facilities shall acknowledge the support of EMFL, including the facilities used, supporting staff or any other assistance.